Irregular Payments - Explanation by Selected Categories 623-05-30

 

Category 10 - Activities & Incidentals 623-05-30-05

(Revised 5/1/21 ML #3617)

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PI 21-24

Attachment A

Attachment B

Attachment C

 

 

Foster children placed in a licensed or approved (Tribal Affidavit) family foster home or residential settings are eligible for irregular payments related to limited school supplies, extra-curricular activities, and personal incidentals. The foster care case manager is responsible to identify the needs of the child and discuss appropriate expenditure limits with the foster care provider. Foster care case managers will submit receipts for the CFS Eligibility Unit to process irregular payments and authorize reimbursement to the licensed provider.

 

General school supplies (tablets, folders, binders, markers, crayons, pens, pencils, etc.) are included in the standard maintenance payment offered monthly to the provider. However, at times there are school fees above and beyond the routine school supply requirement. See the codes for Category 10 “Activities & Incidentals”.

 

Codes under Category 10:

Code 11

• Field Trips,
• Specialized School Supplies; shop/art/lab fees, scientific calculator,
• School Pictures,
• Senior Pictures, Announcements, Cap/Gown, Class Ring

Code 12

• Non clothing related athletic equipment including sport shoes
• Gym class required attire (shirt and shorts)
• Sports related personal incidentals

Code 13

• Prom Dress
• Tux Rental

Code 14

• Camp Registration and Fees
• Extra-Curricular Activity Fees (swimming lessons, karate, bowling club, gymnastics, dance, girl scouts, boys scouts, 4H, etc.)
  
  
• Summer school or after school programming provided by the school district; when the program is not licensed as a ND child care provider.
  
  
• Driver's Education

Code 15

• Music Lessons
• Lease or Purchase of Instrument

Code 16

• Personal Incidentals
  • School Backpack,
  • Personal Hygiene Items,
  • Cosmetics,
  • Over the counter medications,
  • Special dietary foods, and
  • Infant and toddler supplies, including high chairs, formula, diapers and miscellaneous items.

All Category 10 expenditures require receipts and are subject to expenditure limits based on the child’s age. No exceptions to the maximum limit.

 

Age specific expenditure limits include:

Age Limits	Expenditure Limit/Year
0-4	$300
5-12	$500
13+	$700

 

The year is computed from the first date of entry into a paid foster care setting. If a child enters and leaves care during the same year, the yearly limit remains the same. The “expenditure limit/year” is a maximum amount per child regardless of multiple entries to foster care during that twelve month period of time.

 

Expenditures cannot exceed the age-appropriate limit during a one-year time period. Foster care case managers may choose to require or budget a quarterly maximum for each child to ensure that spending does not exceed the annual limit. For example: The 3 year old child is allocated $75 per quarter, not to exceed $300 per year.